For a graduate student to be eligible to receive Graduate Student Conference Funding from the Graduate Student Association (GSA), his or her department must be in good standing with GSA. Good standing shall be defined as in Article V of the Constitution (reprinted below)
A. Good standing shall be defined as a Department Representative attending a majority ( 50% or more) of GSA meetings per semester and fulfilling any committee responsibilities unless reasonable explanation is given.
- If a department representative volunteers to be on a GSA committee and does not fulfill their responsibilities on that committee, without a reasonable explanation, discretionary funds will not be allocated to that representative’s department.
B. In the event that a Department Representative is unable to attend a GSA meeting, they must notify the GSA President of the absence and locate a proxy from his or her department to attend the meeting. The Department Representative Proxy will retain full voting privileges throughout the conductance of the GSA meeting.
C. If a department has no Representative or Proxy Representative at a GSA meeting, the department representative, along with the representative’s Director of Graduate Studies, will receive a warning notification. Upon a second absence, the aforementioned individuals, as well as the Department Chair, Department Administrator, and the Dean of Graduate Studies office will receive a notification that the department is not eligible for GSA Funding for the specified semester.
D. If a department has received a warning notification within the first 2 meetings of an academic semester, department eligibility for funding shall be contingent on attendance by the Department Representative or Department Representative Proxy at the 3rd meeting.
E. Department representatives can be reinstated by a majority vote of the GSA General Council.
F. If a department representative is not in good standing, students from that department are not eligible for GSA funds (for example SA funds, discretionary funds, or Conference Funding).